Information Management and Storage

Buildings hold numerous documents, ranging from original construction and development records to ongoing property management and compliance documentation. The transient nature of the real estate industry, with frequent changes in operational management, facilities teams, and occupiers, creates a need for effective Information Management tools. These tools help maintain compliance and simplify access to critical documents. Documents can include detailed mechanical and electrical plans, health and safety records, and routine fire testing reports. Regular updates ensure the building remains compliant with regulations like the Golden Thread and Building Safety Act 2022. Information management tools offer several benefits:

Capture and Digitization: Converting paper documents into digital formats.

Organization and Classification: Structuring information for easy access and use.

Processing and Analysis: Extracting insights to support decision-making.

Distribution and Access: Ensuring the right information is available to the right people at the right time.

Backup and Recovery: Protecting information from loss and ensuring it can be recovered if needed.

Archiving and Disposal: Managing the lifecycle of information, including secure disposal of outdated data.

Ultimately, these tools ensure buildings remain compliant with laws and regulations, preventing breaches and maintaining operational efficiency.